Published: October 10, 2008 10:30 pm         

10-11 Agendas

EDMOND CITY COUNCIL

The Edmond City Council will meet from 3-5 p.m. Monday in Room 104 of the Planning & Public Works Building, 10 S. Littler. The following items are on the agenda:

1. Discussion of Solid Waste Fee increase and budgets.

2. Discussion of Household Hazardous Waste Pick Up.

3. Adjourn.

EDMOND CITY COUNCIL

The Edmond City Council and Edmond Public Works Authority will meet at 5:30 p.m. Monday in City Council Chambers, 20 S. Littler. The following items are on the agenda:

1. Call to order by Mayor Dan O’Neil.

2. Approval of Sept. 22 Edmond City Council meeting minutes.

3. City Council Presentations:

A) Proclamation recognizing Oct. 19-25 as National Save for Retirement Week.

B) Presentation of The National Purchasing Institute’s “Achievement of Excellence in Procurement Award” to Brenda Mayer by Ross VanderHamm, Financial Services director.

C) Presentation of The Government Finance Officers Association’s “Certificate of Achievement for Excellence in Financial Reporting” Award for FY 2006-07.

D) Presentation of Journey Lineman Certificate to Bill Tebow and Noah Ford for completion of Municipal Electric Systems of Oklahoma Lineman Apprentice Program.

E) Mayor’s presentation recognizing Melissa Michie, schoolmarm for Oklahoma’s First Territorial Schoolhouse.

F) City Manager’s Progress Report.

4. City Council appointments to boards and commissions:

A) Mayor’s appointment of Jerry Crabb as alternate municipal judge to fulfill the unexpired term of Elizabeth Kerr; term will expire July 1, 2009.

B) Mayor’s appointment of Michael Jaramillo to the Parks and Recreation Advisory Board to replace Tim Hartman; term will expire October 2011.

5. General Consent Items:

A) Consideration of approval of Administrative Items:

1) Approve a cooperative agreement with UCO and the City of Edmond on exchanging services at Arcadia Lake and UCO Wellness Center.

2) Approval of agreement with the Edmond Rugby Club Inc. to utilize a portion of Mitch Park for its community Rugby program.

3) Approval of transfers of appropriations from Council Contingency (Reserve for Council Special Projects) to the appropriate budgets to fund the recommended budget of the Guthrie-Edmond Regional Airport (GEOPORT) $40,924.

4) Discussion and consideration of approval of transfer of ownership of the Winding Creek Detention Pond, located east of Lexington Way and north of Edmond Road, to the Winding Creek Owners Association.

5) Approval of electric easement for Oklahoma Christian School at 4760 E. Second St.

6) Granting two easements to Oklahoma Gas and Electric.

7) Acceptance of public improvements and maintenance bonds for the Bickham-Rudkin Park Pavilion Roof Project.

8) Consideration of acceptance of final plat, improvements and maintenance bonds for North Edmond Lowe’s, southwest corner of Covell Road and Kelly Avenue.

9) Acceptance of street right-of-way associated with Hopefully Yours at 908 N. Broadway.

10) Acknowledge receipt of Oklahoma Department of Environmental Quality Construction Permits for Iron Horse Ranch V.

11) Approval of a Federal Emergency Management Agency Letter for Map Revision Application of Coffee Creek and Deep Fork River in the vicinity of Highway 66 and Westminister Road (Pops LP and Arcadia Farm LLC).

B) Approval of Purchases:

1) Approval of Change Order No. 1 to the construction contract with Urban Contractors Inc. for the Downtown Regional Detention and Storm Project, deduction of estimated sales tax on materials; $23,600.

2) Approval of Change Order to FY 2007-08 Financial Audit Contract with Arledge & Associates; $5,000.



6. Approval of Sept. 22 EPWA meeting minutes.

7. General Consent Items:

A) Approval of Purchases:

1) Acceptance of bid for a Trench Shoring System and Accessories Field Services; $46,218.



8. Planning Consent Items:

A) Consideration of final plat of Sweetwater Addition located west of Post Road north of Thirty Third Street. (Derek Turner)

B) Consideration of partial vacation of plat regarding Common Area “A” Gardens of Fairfax II Addition. (J.W. Armstrong)

9. Public hearing and consideration of an ordinance rezoning from “G-A” General Agricultural to “R-1” Rural Estate Dwelling District on a 5 acre tract at 7509 Sandy Lane, located east of Midwest Boulevard. (Wesley and Wilma Pitchford)

10. Public hearing and consideration of an ordinance rezoning from “C-3” High Density Multi Family and Community Services Residential District to “A” Single Family Dwelling District on property located in the northern portion of the Fox Lake Addition west of I-35, just more than a half mile north of 15th Street. (City of Edmond)

11. Public hearing and consideration of an ordinance rezoning from “D-0” Suburban Office to “A” Single Family Dwelling District on property located south of 33rd Street, east of Bryant Avenue and described as the Cheyenne Ridge Villas Addition, Lots 1 through 28. (City of Edmond)

12. Public hearing and consideration of an ordinance rezoning from “B” Two Family Dwelling to “A” Single Family Dwelling on property located south of Danforth in the northern portion of the Park Lane Addition. (City of Edmond)

13. Public hearing and consideration of an ordinance rezoning from “B” Two Family Dwelling to “A” Single Family on property located north of Danforth east of Santa Fe in the southern part of the Pebble Creek Addition. (City of Edmond)

14. Public hearing and consideration of an ordinance rezoning from “B” Two Family Dwelling to “A” Single Family Dwelling north of Danforth in the northeast portion of the Westborough Addition, west of Edmond North High School baseball fields. (City of Edmond)

15. New business.

16. Adjournment.

Deer Creek Board of Education

The Deer Creek Board of Education will meet at 6 p.m. Monday in the Deer Creek Elementary School Library, 4704 N.W. 164th St. The following items are on the agenda:

A. Call to order by Danny Barnes, president.

1. Recording of members present and absent.

B. Approve agenda.

C. Standing and financial resolutions.

1. Vote to approve or not approve the schedule of encumbrances and monthly financial reports:

Schedule of Encumbrances:

1. General Fund FY09: 351 – 444 (Void P.O. 391 and 415)

2. Building Fund FY09: 79-111

3. Child Nutrition FY09: 24-28

4. OCMAPS Fund 24: 1

5. Bond Fund 31: None

6. Bond Fund 33: None

7. Bond Fund 36: 237-264

8. Fund 86: None

Financial Reports:

1. Treasurer’s Reports

2. Student Activity Reports

D. Reports

1. Reports — Superintendent Rebecca Wilkinson

a. Recognition of National Merit Semi Finalist

b. Elementary Math Alignment

2. Report by Jan Larsen of monthly activities of the Deer Creek School’s Foundation

3. Report by Jim Benson of monthly activities of the Deer Creek PTO

4. Report by John Robertson of monthly activities of the Athletic Booster President’s Club.

E. Public to be heard.

F. Business Items

1. Public hearing on the 2008-09 Preliminary Budget.

2. Vote to approve or not approve the proposed Budget for 2008-09 school year.

3. Vote to approve or not approve Brently Lindsey for early graduation.

4. Presentation and discussion of the Facilities Task Force Committee.

5. Presentation and discussion of the Re-districting Task Force Committee.

6. Presentation and vote to approve or not approve the Rose Union Elementary School Antler Effect on School Improvement Plan.

7. Discussion of Academic Performance Index Oklahoma Core Curriculum Test Results — Jan Seely and Toni Jones.

8. Presentation and discussion of the Special Education Report presented by James Rose.

9. Report by Dick Vrooman of monthly activities of the Operations Department.

10. Vote to approve or not approve the change orders for Deer Creek High School as follows:

a. COR #19: W.L. McNatt and Company for the installation of VCT in corridor #127 in the existing building area — $610.

b. COR: W. L. McNatt and Company for a credit for labor and wax

11. Discussion and vote to approve or not approve a second parking lot at Grove Valley Elementary School.

12. Vote to approve or not approve the final classroom additions for Rose Union Elementary School and Prairie Vale Elementary School.

G. Consideration and vote of consent agenda:

1. Vote to approve or not approve the minutes from previous meetings:

• Sept. 8 regular meeting.

• Sept. 23 — Special Meeting

• Oct. 6 — Special Meeting

2. Vote to approve or not approve the Gifted/Talented Education Local Advisory Committee for the 2008-09 school year.

3. Vote to approve or not approve the Professional Development Committee and Budget for the 2008-09 school year.

4. Vote to approve or not approve Roger Clement a $1,200 stipend for AP Labs held outside of the school day.

5. Vote to approve or not approve the preliminary Estimate of Needs and annual School Board Member Election Resolution.

6. Vote to approve or not approve the emergency transfers for the 2008-09 school year.

7. Vote to approve or not approve an out-of-state trip for Michelle Anderson to attend the National Core Knowledge Conference on Nov. 19-21 in Anaheim, Calif. (Activity Funds — about $500)

8. Vote to approve or not approve an out-of-state trip for High School Cheerleaders and Sponsor to participate in the High School Nationals Competition on Dec. 27-29 in Dallas.

9. Vote to approve or not approve an out-of-state trip for Cross Country Team and sponsors to participate in the Chile Pepper Cross Country Festival on Oct. 17-18 in Fayetteville, Ark.

10. Vote to approve or not approve the Basketball Booster Club sanctioning request for the 2008-09 school year.

11. Vote to approve or not approve the list of cheer and soccer uniforms as surplus property.

12. Vote to approve or not approve facility use activities not sponsored by the school per attached Schedule B.

H. New business.

I. Executive session

1. Oklahoma Statutes Title 25, § 307(B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. Schedule A and Items L, M and N.

2. Oklahoma Statutes Section 307(B)(3): Discussing the purchase or appraisal of real property.

3. Oklahoma Statutes Title 25, § 307 (B)(4): Confidential discussion of pending investigation, claim, or litigation, having been advised by its attorney, that disclosure would seriously impair the ability of the board to conduct the pending investigation, claim, or litigation.

Vote to approve or not approve to convene in executive session.

J. Vote to acknowledge return to open session.

K. Statement of executive session by President Barnes

L. Vote to approve or not approve to accept Resignations as listed on Schedule A.

M. Vote to approve or not approve to accept or table the Superintendent’s Recommendation concerning employment as listed on Schedule A. All items will be acted on by one vote unless any board member desires to have a separate vote on any or all of these items.

N. Vote to approve or not approve the superintendent’s salary for the 2008-09 school year.

O. Adjournment.

Guthrie-Edmond Regional Airport Board

The Guthrie-Edmond Regional Airport Board will meet at 3:30 p.m. Tuesday at the Guthrie–Edmond Regional Airport Terminal Bldg., 520 Airport Road, in Guthrie. The following items are on the agenda:

1. Call to order.

2. Public comments.

3. Approval of Sept. 9 meeting minutes.

4. Discussion and consideration of a proposed Airport Board Trust/Authority. (Randel Shadid)

5. Discussion and consideration of T-Hangar RFP’s.

6. Discussion of GERA future development.

7. Discussion and consideration of airport fees and charges.

8. Consider convening an Executive Session, Pursuant to the Authority of Title 25, O.S. 2001, Section 307 (B)(3) for the purpose of discussing the purchase or appraisal of real property. (Bross/Triplett).

9. Consideration of action regarding the purchase or appraisal of real property (Bross/Triplett).

10. Announcements from staff.

11. Requests/comments from board members.

12. Adjournment.

Fish and Game Commission

The Edmond Fish and Game Commission will meet at 4 p.m. Tuesday in the Parks and Recreation Administration–The MAC, 2733 Marilyn Williams Dr. The following items are on the agenda:

1. Call to order.

2. Introduction of visitors.

3. Approval of minutes.

4. Update on fishing dock at Arrowhead Point.

5. Arcadia Lake Maintenance and Revenue Reports.

6. New business.

7. Adjournment.

Central Edmond Urban Development Board

The Central Edmond Urban Development Board and City Council workshop will meet at 5:30 p.m. Tuesday in Room 104 of the Planning and Public Works Building, 10 S. Littler. The following items are on the agenda:

1. Call to order.

2. Approval of Sept. 23 meeting minutes.

3. Discussion and reconsideration of request for ordinance to provide for Urban Board review of residential building permits in the Urban District.

4. Discussion and consideration of recommendation an ordinance to permit residential conversions to commercial usage in the “CBD” and “DRD” Districts.

5. Review promotional material.

6. Staff updates.

7. New business.

8. Adjourn.

Community Oriented Policing Leadership Council

The Community Oriented Policing Leadership Council will meet at 7 p.m. Thursday at the Edmond Police Department, 23 E. First St. The following items are on the agenda:

1. Call to order.

2. Approval of September minutes.

3. Special Olympics.

4. Informational Forum – Proposed Public Safety Center, 6:30 p.m. Oct. 20.

5. Halloween.

6. Santa Shots — Dec. 6 from 10 a.m. to 1 p.m.

7. Survey 2008.

8. Report from Det. David Otwell.

9. Election of officers for 2009:

• Pat Woods — Chairperson;

• Charlotte Nutt — vice chairwoman; and

• Aubrey King — secretary.

10. New business.

11. Motion to adjourn.

LibertyFest

The LibertyFest Committee will meet at 7 p.m. Thursday at the Edmond Library. The following items are on the agenda:

1. Call to order.

2. Approval of minutes.

3. Financial Report.

4. Committee Reports:

a. Car Show;

b. Chalk It Up for LibertyFest;

c. Concert in the Park;

d. Fireworks;

e. KiteFest;

f. Miss LibertyFest Edmond Scholarship Pageant;

g. Parkfest;

h. Parade;

i. Publicity;

j. Road Rally;

k. Rodeo;

l. Taste of Edmond; and

m. Safety & Security.

5. New business.

6. Adjournment.

     

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