The Edmond Sun

November 16, 2012

City departmental audits come in clean

James Coburn
The Edmond Sun

EDMOND — An audit of the City of Edmond’s utility service department shows improvements have been made since the previous report, said Chad Moore, BKD audit manager.

The Finance Audit Committee approved a recent Utility Service internal audit by BKD LLP, which is contracted by the city for auditing. Also the committee  was presented a report on the Accounts Payable and Purchasing department.

A problematic finding noted duel control of employees having cash access to the vault, an issue that was also addressed in a previous report, Moore said.

“Because of that control, based on service revenue of management responses, they appear to have addressed that,” Moore said. Management already has began a process of duel employee sign-in and check-out for accessing the utility vault, he said.

The second finding regarding customer refunds was not noted in the previous report. Eight of 10 city refunds that were tested had not been paid within the 30-day window of accounts closed, Moore said.

“The lags in those eight range from 38 to 307 days,” he said.

How the data was being pulled from the system by a reports writer has since been resolved, Moore said. City Finance Director Ross VanderHamm said the city is verifying the system more closely on a weekly basis.

“I will say that the report is a satisfactory report,” Moore said. “In other words there were no critical internal control issues in our findings that relates to our audit on the utility side.”

VanderHamm said it is beneficial for the city to have an auditing company examine the items with fresh eyes.