Edmond Board of Education

The regular meeting of the Edmond Board of Education will meet at 4 p.m. Wednesday at the Edmond Public Schools Administrative Center, 1001 W. Danforth. The following items are on the agenda:

1. Call to order/flag salute

2. Possible consideration and vote to approve agenda information.

3. Public participation.

A. Reports update:

1) Facilities Group

2) End of FY 08 Financial Report

4. Possible consideration and vote on the following action items:

A. Possible consideration and vote to adopt on second reading revision to Policy #1400. (Superintendent of Schools)

B. Possible consideration and vote to adopt on second reading revision to Policy #1900. (School District Officials and Professional Service Providers)

C. Possible consideration and vote to approve first reading draft revision of Policy #1200. (School Board Meetings)

D. Possible consideration and vote to approve first reading draft of new Policy #1300. (District Policies)

E. Possible consideration and vote to approve final plans and specs for Chisholm Elementary addition and authorize architect to proceed with bidding process.

F. Possible consideration and vote to approve final plans and specs for Clyde Howell Center addition and authorize architect to proceed with bidding process.

G. Possible consideration and vote to award contract for Clegern Elementary security system.

H. Possible consideration and vote to award contract for Memorial High School auditorium renovation.

5. Possible consideration and vote of consent agenda:

A) Approve minutes of June regular/special meetings.

B) Approve encumbrances #807162-#807481; #890004; and #900001-900704

C) Approve Financial Reports for month ending May 31.

D) Award bid for office supplies to School Specialty and Office Depot for 2008-09 school year.

E) Award bid for district copy paper to Xpedx for 2008-09 school year.

F) Award bid for cabling for Freshman Academies at Edmond North HS and Santa Fe HS.

1) North: Smart Technologies $15,524

3) Approve annual software support and maintenance for the Seagate/Evault InfoStage Data Backup Software in the amount of $14,140 for 2008-09 school year.

4) Award bid for athletic equipment for (a) softball, (b) volleyball and (c) cross country.

a) Twid’s ($8,093.20); BSN Sports ($654.64); Mid-America Sports ($561.00)

b) Twid’s (8,090.75; MOJO Sports ($636.95); BSN Sports ($544.30)

c) Twid’s (13,681.40); MOJO Sports *($851.90); BSN Sports ($250.88)

5) Approval renewal of Odysseyware Software for 2008-09.

6) Approve agreement with Francis Tuttle Technology Center for Pre-Engineering Academy for 2008-09 school year.

7) Approve Project Hope contract with Francis Tuttle Technology Center for 2008-09 school year.

8) Approve Bio-Science Medicine contract with Francis Tuttle Technology Center for 2008-09 school year.

9) Approve agreement with Edmond Family Counseling Inc., to provide counseling services for at-risk students for 2008-09 school year.

10) Approve agreement with Edmond Public Schools Foundation for 2008-09 school year.

11) Approve agreement with OKDHS for School Based Service Specialist for 2008-09 school year.

12) Approve membership with Oklahoma State School Boards Association in the amount of $5,100 and Policy Subscription Service in the amount of $300 for 2008-09 school year.

13) Approve membership with United Suburban School Association in the amount of $2,200.00 for 2008-09 school year.

14) Approve the appointment of authorized representatives or agents to conduct business for the school district for 2008-09.

A) Superintendent as authorized representative for all state and federal programs and grants. (including Title I, Title II, Title III, Title IV, Title V, Indian Education [Title VII], JOM, IDEA [Federal Flow Through; CSPD; Preschool], Carl Perkins, CSPD, Arts in Education, Pre-School 99-457, ROTC, Driver Education, Voc Rehab, JTPA Discretionary Funds for the Voc Rehab).

B) David Fraser and Pamela Thompson as purchasing agents;

C) Bret Towne as authorized representative for Food Service;

D) Judy Pendergraft as Clerk of the Board and Minute Clerk;

E) Vickie Bakel as Deputy Clerk of the Board;

F) Pamela Thompson as Encumbrance Clerk;

G) David Fraser as District Treasurer;

H) Lori Smith as Assistant Treasurer;

I) Fraser and Smith as authorized representatives to invest General Fund, Building Fund, Child Nutrition Fund, Bond Funds, Sinking Fund and school site activity funds.

J) Approve engagement of legal services for 2008-09 school year.

1) Rosenstein Fist Ringold

2) McAfee & Taft

K) Approve contract between Tech Now Inc. and Edmond Public Schools to provide High Technology program to high school students with disabilities at no cost to district for 2008-09 school year.

L) Approve contract between Edmond Public Schools and Fine Arts Institute of Edmond for 2008-09 school year.

M) Approve renewal of Arbitrage Rebate Compliance Services with Bond Logistix LLC for 2008-09 school year.

N) Approve the loan agreement between the EPS General Fund and the Child Nutrition Service Account for 2008-09 school year.

O) Possible consideration and vote to adopt resolution authorizing the school district treasurer to issue non-payable warrants and authorizing the purchase of the warrants as investments from other district funds for 2008-09 school year.

P) Approve lease agreement with Town of Arcadia for use of Arcadia School for 2008-09 school year.

Q) Approve Larry Johnson as Insurance Agent of Record/Consulting Services for 2008-09 school year.

R) Approve School Activity Funds and Regulation Manual for 2008-09 school year.

S) Approve direct deposit for all district employees as allowed by state law.

T) Approve American Fidelity Assurance as third party administrator to oversee district 403(B) plan.

U) Approve and re-affirm contracts for 2008-09 school year.

Services (services provided as needed);

V) Approve renewal of district courier service with Sunset Courier Company for 2008-09 school year.

W) Declare vehicles recommended by administration as surplus and authorize disposal by administration.

X) Approve Change Order #8; W. L. McNatt Construction, $974, Cheyenne Middle School.

Y) Approve contract between Edmond Public School District’s Special Education Department and the Oklahoma Department of Rehabilitation Services–Transition Work Adjustment Training Program for 2008-09 school year.

Z) Items removed from Consent Agenda for separate action.

Possible consideration of executive session and vote on supporting action items.

4. Proposed executive session

A) Vote to convene in executive session.

B) Vote to acknowledge the board’s return to open session.

C) Statement of executive session minutes.

5. Possible consideration and vote to approve proposed certified personnel.

6. Possible consideration and vote to approve proposed support personnel actions listed on Schedule B to the agenda.

7. Approve proposed temporary support personnel for 2008-09 listed on Schedule C to the agenda.

8. New business.

9. Vote to adjourn.