EDMOND — Edmond City Council

The Edmond City Council and Public Works Authority will meet 5:30 p.m. Monday at City Council Chambers, 20 S. Littler. The following items are on the agenda:

1. Call to Order by Mayor O’Neil.

2. Approval of June 23 Edmond City Council meeting minutes.

3. City Council presentations:

A. City Manager’s Progress Report.

4. General Consent Items:

A. Consideration of approval of Administrative Items:

1. Approval of City Manager’s Financial Report.

2. Approval of transfer of appropriation to fund an amendment to the Triad Design Contract of the Covell Underpass as required by Burlington Northern Santa Fe Railroad; $23,091.

3. Acknowledge receipt of Oklahoma Department of Environmental Quality Construction Permits for:

a. Lowe’s of North Edmond;

b. Abel Convenience Store.

4. Approval of a resolution supporting the expansion of passenger rail service from Oklahoma City through Edmond with service to Kansas City.

5. Consideration of approval of Mutual Cooperation Agreement between the City of Edmond and Town of Arcadia. (Animal Welfare Service)

6. Approval of Easement:

a. Cathedral of the Hills — electric easement, 1600 E. 15th.

7. Acceptance of public improvements and maintenance bonds for:

a. Fink Park to Hafer Park Trail, Phase I;

b. Fink Park to Hafer Park Trail, Phase II;

c. Water and Sanitary Sewer, Enterprise Commercial, Phase II;

d. Streetscape Pedestrian Linkages Project and Street Rehab Resurfacing and Reconstruction, Street Phase II-A;

e. 2020 Water System Master Plan Improvements, Contract 9A (Drilling Wells 65-68);

f. 2020 Water System Master Plan Improvements, Contract 6C (Chlorination Facility at Mitch Park);

g. 2020 Water System Master Plan Improvements, Contract 9C (Waterline for Wells 65-68);

h. Driveway and detention outlet at 575 Enterprise;

i. Boring for sewer connection at 4202 Jordan Ave.;

j. Offsite waterline on Post Road to serve Sweetwater Addition;

k. Emergency sanitary sewer repairs at Brookhaven North and Fairfax Golf Course;

l. Drainage Detention, 3224 Teakwood Lane; and

m. Flume, Tuscan Park.

B. Approval of Purchases:

1. Approval for Crawford & Associates P.C. to provide the preparation of the City’s Comprehensive Annual Financial Statements and annual Performeter analysis for the fiscal year ending June 30; $45,000.

2. Approval for John M. Arledge & Associates P.C. to provide audit services of the City’s FY 2007-08 Financial Statements; $33,500.

3. Approval of high-speed Internet connection annual maintenance and support from OneNet; $28,000 annual estimate.

4. Approval of Sole Supplier Purchase of annual maintenance agreement for computer equipment from IBM; $19,000 annual estimate.

5. Approval of annual software license and maintenance (including renewal options) for the Financial Services Software Package from SunGard BiTech; $50,000.

6. Approval of purchase of computers, network equipment, network licenses and equipment maintenance on State Contracts; $721,000.

7. Approval of Design Contract Amendment with Triad Design for the Covell Underpass Project; $23,091.25.

8. Approval of Change Order No. 1 to the contract with Shell Construction Company for the Phase II Streetscape Linkages Project with a decrease in contract amount; $89,997.44.

9. Acceptance of bid(s) for electrical materials for the YourGovShop member participants.

10. Approval of bid disposition for annual service/supply contracts by the Purchasing Manager.



5. Approval of June 23 EPWA meeting minutes.

6. General Consent Items:

A. Consideration of approval of Administrative Items:

1. Approval of the application for federal assistance under the Federal Emergency Management Agency Hazard Mitigation Grant Program for the Willowood Flood Mitigation Project.

B. Approval of Purchases:

1. Approval of Change Order No. 1 to the contract with Young General Constructors LLC for the Spring Creek Sanitary Sewer Improvement Project (Rankin to Pine Oak); $64,495.

2. Acceptance of bid(s) for electrical materials for the YourGovShop member participants.



7. Planning Consent Items:

A. Consideration of final plat for Baker First, located on the south side of West Edmond Road, just over one-eighth mile west of Santa Fe, west of the Braum’s Restaurant. (Derringer Properties LLC)

B. Consideration of Final Plat for Fairfax Estates VII, located north of Covell, one-fourth mile east of Coltrane. (J.W. Armstrong)

C. Consideration of final plat for Golden Gate at Twin Bridges, located east of Broadway, north of Coffee Creek Road, northwest of the existing Twin Bridges Addition. (Bud Bartley and Alvin Bates)

D. Consideration of final plat for La Cime, located on the south side of Ninth Street, 1,088 feet west of Bryant Avenue. (Ed Lee)

E. Consideration of final plat of Reeser’s 2nd Addition, located on the south side of West Edmond Road, east of Wimbledon Road. (Pete Reeser)

F. Consideration of final plat for Tuscany Villa Section IV, located east of Vista Lane, south of Second Street. (A&V; Development Inc.)

8. Public hearing and consideration of an ordinance amending Edmond Plan from Restricted Commercial District to General Commercial District, located on the southwest corner of Broadway and Covell. (Assemi Development) (Emergency approval required) Continued to July 28 at request of applicant.

9. Public hearing and consideration of an ordinance rezoning from “D-1” Restricted Commercial District to “E-1” General Commercial District, located on the southwest corner of Broadway and Covell. (Assemi Development) Continued to July 28 at request of applicant.

10. Public hearing and consideration of an ordinance rezoning from “C-1” Low Density Multi-Family Planned Unit Development to Planned Unit Development for 44 units with modified setbacks on property generally located on the west side of Santa Fe Avenue, south of the Deerfield Addition, about 1/2 mile south of West of Edmond Road. (BJM Properties LLC) Continued to July 28 at request of applicant.

11. Public hearing and consideration of an ordinance amending Edmond Plan from Single Family Dwelling Planned Unit Development to Suburban Office District on property generally located west of Kelly, north of Coffee Creek Road. (Oak Tree Park Development LLC) (Emergency approval required) Continued to July 28 at request of applicant.

12. Public hearing and consideration of an ordinance rezoning from “A” Single Family Dwelling Planned Unit Development to “D-O” Suburban Office District on property generally located west of Kelly, north of Coffee Creek Road. (Oak Tree Park Development LLC) Continued to July 28 at request of applicant.

13. Public hearing and consideration for a specific use permit and site plan for a fire sprinkled addition to Faith Bible Church, located north of the Thunderhead Hills Addition at 600 N. Coltrane. (Faith Bible Church) Continued to Aug. 25.

14. New business.

15. Adjournment.



Alarm Review Board

The Alarm Review Board will meet at 8:30 a.m. Tuesday in Room 110 of the Downtown Community Center, 28 E. Main St. The following items are on the agenda:

1. Call to order.

2. Introduction of the board members

3. Approve the minutes from the previous meeting.

4. The Alarm Review Board will convene to hear the appeal of alarms or citations and the review of permit renewals for the following appellants:

• Van Horn, Steve;

• Edmond North High School;

• Oklahoma Disciples Apartments;

• Red Rock Builders; and

• Taco Bueno.

5. Discussion of the possibility of an amendment to the alarm ordinance to require all alarm companies operating in Edmond to adopt enhanced verification.

6. New business.

7. Adjourn.



Guthrie-Edmond Regional Airport Board

The Guthrie-Edmond Regional Airport Board will meet at 3 p.m. Tuesday in the Guthrie–Edmond Regional Airport Terminal Building, 520 Airport Road. The following items are on the agenda:

1. Call to order.

2. Public comments.

3. Approval of June 17 meeting minutes.

4. Discussion and consideration of hiring an appraiser to determine the value of the airport and update appraisals from 2006 for possible acquisition of property.

5. Discussion and consideration of T Hangars Financing Package. (Kay Wade)

6. Discussion and consideration of Taxi Lane Project. (Bid process)

7. Discussion of proposed 2009 airport budget.

8. Discussion and consideration of height zoning ordinance request for proposal.

9. Announcements from staff.

10. Requests/comments from board members.

11. Adjournment.



Convention & Tourism Advisory Board

The Convention & Tourism Advisory Board will meet at 3:30 p.m. Tuesday in the Edmond Convention & Tourism offices, 1030 S. Bryant. The following items are on the agenda:

1. Call to order.

2. Introductions.

3. Action Items:

a. Approval of June 17 meeting minutes.

b. Approval of Financial Report for month ending June 30.

4. Discussion and consideration items:

a. Northern Flyer Alliance statement of support (hand-out).

b. Funding ECVB UCO Scholarship/Internship — Steve Murdock.

5. Discussion items:

a. UCO — Nancy Busby.

b. Chamber of Commerce — Ken Moore.

c. Edmond Golf Association — Scott Smelser.

d. Edmond Fish & Game Commission — Jim Roberts.

6. Director’s report:

a. Director/assistant/receptionist monthly reports.

b. Readership responses & distribution reports.

c. Group booking report.

d. Grant report (hand-out ).

7. New business.

8. Adjourn.



Capital Projects and Financing Task Force

The Capital Projects and Financing Task Force will meet at 4 p.m. Tuesday in Room 104 of the Planning & Public Works Building, 10 S. Littler. The following items are on the agenda:

1. Call to order.

2. Approval of the June 17 meeting minutes.

3. Review and discussion the following staff reports:

a. Monthly 2000 Sales Tax Capital Projects Progress Report (provided at meeting).

b. Sales tax report by type of purchase.

c. Review materials prepared for public information on Capital Projects which are ongoing or completed (provided at meeting).

4. Approval to revise interlocal agreement between the City of Edmond and the Board of County Commissioners of Oklahoma County for rural roadway reconstruction improvements on Sorghum Mill Road, from Bryant to Coltrane; Coffee Creek Road, from Broadway to Kelly; and Coffee Creek Road, from Bryant to Coltrane — $1.241 million with an original cost of $915,000.

5. Approval of supplemental appropriation to reconcile the FY 2007/08 Covell Underpass Construction project budget — $26,346.

6. Approval of supplemental appropriation to increase the budget authority for the Central Business District Improvement (Pedestrian Bridge and Parking Lot Development) — $260,000.

7. New business.

8. Adjourn.



Edmond Historical Society

The Edmond Historical Society will meet at 4:30 p.m. Tuesday at 431 S. Boulevard. The following items are on the agenda:

1. Call to order — President Cameron Wilson.

2. Welcome and introduction of guests.

3. Approval of June 12 meeting minutes.

4. Approval of executive committee recommendations — Wilson.

5. President’s report — Wilson.

6. Executive director’s report — Jena Mottola.

7. Membership report — Beverly Terry.

8. Treasurer’s report — Steve Foskin.

9. Staff report’s — Jarod Atkins and Christine Homsher.

10. Resource development report — James Kerr.

11. Standing committee reports:

a. Marketing — Randy Matthews.

b. Board Management — Pat Goodin.

c. Facilities Maintenance — Quimby Enterline.

d. Historian — Burnis Argo.

e. Programs — Dr. Verlin Richardson.

f. At-large — Mark Rodolf, Steve Foskin, Amy Bailey, Beverly Terry.

12. Executive session proposed to discuss present staff positions (Executive Session authorized pursuant to 25 O.S. Section 307 (B)(1).

13. Approval of any Executive Session recommendations.

14. Special reports.

15. Information to the board — correspondence.

16. Announcements.

17. New business.

18. Adjournment.



Central Edmond Urban Development Board

The Central Edmond Urban Development Board and City Council workshop will meet at 5:30 p.m. Tuesday in Room 104 of the Planning and Public Works Building, 10 S. Littler. The following items are on the agenda:

1. Call to order.

2. Approval of June 24 meeting minutes.

3. Discussion and consideration of adoption of the update to Downtown Design Guidelines.

4. Presentation by Thomas Small of the Downtown Historic Facade Renovations Project.

5. Staff updates.

6. New business.

7. Adjourn.



Arts & Humanities Council

The Arts & Humanities Council will meet at 5:30 p.m. Tuesday in the Downtown Edmond Community Center, 28 E. Main St. The following items are on the agenda:

1. Call to order.

2. Introduction of guests.

3. Approval of minutes.

4. Treasurer’s report.

5. Programs: Discussion and action.

a. EAHC Artist Grants.

b. Arts Roundtable.

c. Art in Schools fundraiser.

6. Membership: Discussion and action.

7. EAHC mission.

8. Visual Arts Commission report.

9. New business.

10. Announcements.

11. Adjournment